Onsite registration system for trade shows — Fast Track badge printing at APAC exhibition

Onsite Registration System for Trade Shows & Exhibitions — APAC

Choosing an onsite registration system for a trade show comes down to three factors: badge printing speed, queue management capacity, and integration with your existing attendee database. Info Salons' Fast Track system processes check-in in 5 seconds per attendee and supports 5,000+ attendees per hour.

With digital check-ins, we minimize wait times and enhance overall satisfaction. We understand that every event is unique, and that's why we offer a range of onsite solutions tailored to your specific requirements. Whether you are hosting a large conference, a corporate event, or a trade show, our systems are designed to provide a seamless registration experience that aligns with your goals.

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What Is an Onsite Registration System?

An onsite registration system is a combination of hardware and software that processes attendee check-in at the venue on the day of an event.

The system scans pre-registered attendee barcodes or QR codes, validates them against the event database, and prints a personalised badge — typically within 5 seconds per attendee. Info Salons' Fast Track system supports QR codes, barcodes, and NFC in any orientation.

The three main onsite registration types are:

Self-registration kiosks — attendees scan their own QR code and collect their badge without staff assistance
Assisted registration desks — staff handle exceptions, walk-ins, and VIP processing
Pre-registered badge collection — fast-track lanes for pre-printed or pre-assigned badges

This applies to events with 200+ attendees. For events under 200, a single assisted desk is typically sufficient.

Example: At a 5,000-attendee HKTDC trade show, 3 fast-track kiosks and 1 assisted desk processed 80% of arrivals in the first 45 minutes without queuing.

Onsite Registration for Walk-In Attendees

Walk-in attendees — those who did not pre-register — can complete registration onsite using a QR code displayed at the venue entrance. After completing the online form via their mobile phone, they receive a confirmation email with their QR code and proceed directly to the Fast Track counter to print their badge.

Walk-in processing steps:

Staff display a QR code at the entrance linking to the online registration form
Attendee completes the form on their mobile device (under 2 minutes)
Confirmation email with QR code is sent automatically
Attendee scans at Fast Track counter — badge prints in 5 seconds

Assisted Registration

A one-stop support desk for any registration problems that arise

Self-Registration

Our “Register Me” applications work on all touch screen devices; attendees can even use their own mobile phones to register & print their badges.

Our state-of-the-art Fast Track system scans any format & any position in a second! Smooth, quick and efficient.

Pre-registered Badge Collection

Self-Registration | Onsite Registration Systems | Info Salons

Pre Registration Badge Collection | Onsite Registration Systems | Info Salons

Fast Track Badge Collection for Onsite Registrants

Our state of the art Fast Track system is built using the best in technology scanners that onsite registrants are able to scan any format, any position in a second! Smooth, quick and efficient all in just 5 seconds! Choosing the right badge format before your event is equally critical — our pre-print vs on-demand badge production guide breaks down the cost, waste, and walk-in handling tradeoffs for APAC exhibitions.

Fast Track Badge Collection | Onsite Registration Systems | Info Salons

Online registrants scan their barcodes / QR Codes

System cross checks the record against any blocks or non print criteria and validates the request

The printer prints and automatically cuts the event badge (when cyclone badges are used)

Register Online via Onsite QR Code

Attendees forgot to register before coming to your event? No sweat! Our staff are equipped with QR codes and will support your attendees to register online effortlessly. Walk-in volumes vary significantly by show type and region — read our walk-in registration guide for trade shows to understand how to size your contingency capacity before Day 1.

Register Online via QR Code | Onsite Registration Systems | Info Salons

After registering, receive confirmation email containing QR code.

Proceed to Fast Track counter to print your badge.

Onsite Event Analytics and Reporting

Info Salons' onsite registration system generates daily attendance reports delivered to organisers each morning and at midday. Reports are built on Microsoft PowerBI and cover first-visit vs return-visit rates, registration method breakdown, and category-level attendee statistics.

Standard report outputs include:

Total daily arrivals (by hour, by registration type)
Category breakdown (buyer / visitor / VIP / exhibitor)
Repeat visitor rate
QR code conversion rate for walk-in campaigns

Track your event attendance via reports delivered to you at the end of each day. Get a quick overview of your attendance during your midday reports. Enjoy customised reports with visualised data made on Microsoft PowerBI.

This applies to all events using Info Salons' onsite registration system. Report granularity and custom dimensions scale with attendee volume — events under 500 attendees receive standard templates; events above 2,000 receive fully customised PowerBI dashboards.

Example: A 3-day trade show in Kuala Lumpur used midday flash reports to identify that Hall B was drawing 40% fewer visitors than projected by noon on Day 1 — allowing the organiser to redirect floor staff and adjust signage before the afternoon session.

Onsite Attendance Reports | Onsite Registration Systems | Info Salons

Not sure about your online registration journey?

Why not consult with our highly experienced team that can provide you with input and best practices to ensure you provide the best journey to your registrants.

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